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A Beginner’s Guide to Teaching in China: How to get your documents legalised (Canada)

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Document Legalisation

The People’s Republic of China has not signed The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents (1961) official documents are therefore required to be notarised by a notary public, Authenticated/ legalised by the FCO Legalisation Office and the Chinese Consulate or Embassy. Basically, to be able to use your documents in China you will need to legalise them before you apply for your Z Visa. 

Note: documents must be legalised in the country of issue.

To legalise a Canadian public document, you have to follow the three steps outlined below:

Documents:

Step 1:

Notarisation is a form of legal certification which certify that a document or a signature is authentic or a true copy. It is the first step in the process of legalisation.

You will need to have your document notarised by a notary public or solicitor.

 

Non Criminal Record Certificate issued in Canada do not need to be notarised.

Step 2:

By the Authentication and Service of Documents Section of Global Affairs Canada.

It proves that the signature, the position of an official and the seal on a certified document are genuine. Other jurisdictions or countries will recognise your authenticated document as a valid copy.

How to Apply:

  • Send documents by mail or courier for their authentication (link)
  • In-person authentication service (link)
  • Walk in to submit the application
  • Entrust someone else or travel agents to do it for you

  • No appointment is needed.

Authenticating a document is free.

Processing times: In-person

If the signature on the documents cannot be verified immediately, you will be advised to return to pick up your documents.

We can process up to 15 documents while you wait. If you have more than 15 documents, you must leave them with us and we will contact you when they are ready to be picked up. This could take up to five business days, depending on how many documents you need authenticated.

  • 16-30 documents will take 24 hours to process
  • 31-50 documents will take 48 business hours to process
  • 51-100 documents will take 72 business hours to process
  • 101+ will take up to 5 business days

 

Processing times: Mail or Courier

  • The processing time for mailed-in requests is 10 business days from the date we receive your documents.
  • Please add at least 10 working days if you choose to send and receive your documents by regular mail within Canada.

Global Affairs Canada

JLAC- Authentication Services Section
1st floor (Look for the signs: “JLAC- Authentication Services Section”)
111 Sussex Drive
Ottawa, Ontario, Canada
K1N 1J1

  • No appointment necessary
  • Underground public parking is available for a fee

Hours of operation

  • Monday to Thursday from 10 a.m. until noon, and between 2 p.m. and 3 p.m.
  • The office is closed Fridays, weekends, civic and statutory holidays

 

General enquiries center 

613-944-4000

1-800-267-8376.

Step 3:

After completing step one and two, please submit your documents to the Embassy or Consulate of the People’s Republic of China for legalisation.

The Embassy of the People’s Republic of China in Ottowa, Canada no longer deal with legalisation requests. As of the 1st of August 2018 you will have to submit your documents to the Chinese Visa Application Service Center (CVASC).

Note: The Visa Centre in Ottawa can only accept applications submitted by the applicants whose residential or work addresses fall in the following areas: Ottawa Region, Gatineau (QC), Prince Edward Island, Nova Scotia, Newfoundland and Labrador, Nunavut. Applications from other provinces or areas of Canada or countries other than Canada are not acceptable.

If you would like to submit your documents to one of the Chinese Consulates-General in Canada for consular authentication (Please click here for the consular jurisdiction of the Chinese Embassy and Consulates General in Canada )The notarised documents need to be authenticated by the authentication office of the corresponding province (territory), if the applicant would like to bring the document to the Consulates General for authentication.

Fee

  • Regular service: Civil documents: $30 per document
  • Express service: an additional fee of $35 per document will be charged.
  • Next-day rush service: an additional fee of $50 per document will be charged. 

Payment Method

  • Money Order
  • Company’s Check
  • Debit Card
  • Cash
  • Credit Card

Personal Check will not be accepted.

 

Please contact the Chinese Visa Application Service Center (CVASC). 

Processing time: Chinese Embassy/consulate

  • Regular: 4 working days. 
  • Express: 2 working days. Documents can be picked up on the 3rd business day. 
  • Next-day rush service: 1 working day. Documents can be picked up on the 2nd working day.

 

Please contact the Chinese Visa Application Service Center (CVASC) for further information. 

Chinese Visa Application Service Centre in Ottawa

Office Address: 220 Laurier Avenue West,Suite 1450, Ottawa, Ontario, K1P 5Z9,Canada

Business hours:

Business Hours: Monday-Friday(except Chinese and Canadian public holidays)

Application Submission: 9:00AM to 3:00PM (Urgent Application Submission: 9:00AM to 11:30AM)

Payment and Passport Collection: 9:00AM-4:00PM

The Center is closed on Saturdays and Sundays.

Contact information

Phone: 001-613-563-8472                

Fax:   001-613-563-8473           

E-mail: ottawacenter@visaforchina.org

Ontario : 
Ministry of Government Services 
6th Floor, 700 University Ave, 
Toronto, Ontario M7A 2S4 
Tel: 416-325 8416 Fax: 416-3258434

Manitoba: 
Department of consumer and corporate affairs 
Room 1034, 10th Floor, 405 Broadway 
Winnipeg, Manitoba R3C 3L6 
Tel: 204-9452654

British Columbia: 
Order in Council Administration 
Ministry of Attorney General 
Room 208A 553 Superior St. 
Victoria, British Columbia 
V8V 1X4 
Tel: 250-387-4376 Fax: 250-387-4349

Yukon: 
Office of the Commissioner 
211 Hawkins St. 
Whitehorse, Yukon 
Y1A 1X3 
Tel:867-667-5121 Fax:867-393-6201 
Alberta: 
Deputy Provincial Secretary’ Office 
Room 111, 9833-109 St. Edmonton, Alberta T5K 2E8 
Tel: 780-4275069, 3100000, 3104455

Saskatchewan: 
Ministry of Justice and Attorney General, Authentication Services 
800-1874 Searth Street, 
Regina SK, S4P 4B3 
Tel:306-7873899

Quebec: 
Secretaire de la Chambre des Notaires du Quebec 
600-1801 avenue McGill College, 
Montreal, QC H3A 0A7 
Tel:514-8791793

New Brunswick: 
Office of the Lieutenant-Governor 
P.O. Box 6000, Fredericton, N.B. E3B 5H1 
Newfoundland: 
Office of the Lieutenant-Governor, Government House, 
P.O. Box 5517, St. John’s, Newfoundland

Northwest Territories: 
Legal Registries, Department of Justice 
1st Floor, Sourt M. Hodgson Building, 5009-49th Street 
PO BOX 1320, Yellowknife, N.T. X1A 2L9

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