1.      Privacy Notice (adjusted on the 23d of July, 2020)

“Pioneer & Beyond Ltd.” acts under the EU and the UK legislation, including the EU General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018 (DPA 2018). We determine the purposes and the manner in which your personal data is to be processed.

This Privacy Notice makes you[1] aware of how and why your personal data will be used for purposes of the recruitment exercise, including explanation of your rights and how long it will usually be retained for.

[1] A citizen of the UK, or a citizen of the EU.

We collect and hold the following types of personal information:

  1. Personal details, including any information that identifies the data subject and their personal characteristics, including: name, address, contact details, age, date of birth, sex, and physical description.
  2. Personal details issued as an identifier by a public authority, including passport details, national insurance numbers, identity card numbers, driving license details.
  3. Education and training details, including information which relates to education and any professional training of the data subject, including academic records, qualifications, skills, training records, professional expertise, student and pupil records.
  4. Employment details, including information relating to the employment of the data subject, including employment and career history, recruitment and termination details, attendance records, health[2] and safety records, performance appraisals, training records, and security records.
  5. Personal data relating to criminal convictions and offences available online at Disclosure and Barring Service.

[2] According to article 9 of the GDPR, sensitive data includes information on; “racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”.

We collect personal information about you from the following sources:

  1. yourself, based on your emails that you send to us;
  2. recruitment websites, from which we collect the following categories of data: CVs, covering letters, other formatted related information;
  3. the following data from third parties is from a publicly accessible source: e.g. LinkedIn data.

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You have requested us to help you find a job in China or another country.
  • You have made an enquiry or complaint to us.

Under data protection legislation, you have rights including:

Right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have 28 (twenty eight days) to respond to you.

Please contact us at contact@pioneerbeyond.com if you wish to make a request, or contact us directly on +44 0127 36 22 185.

We work to mainatain high standards when it comes to processing your personal information.

If you have queries or concerns, please contact us at contact@pioneerbeyond.com and we’ll respond.

You can call us directly on +44 0127 36 22 185 too.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address is as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

ICO helpline number: 0303 123 1113

We contact you and ask if you wish to teach in China or another country. We collect your data, if you agree that we help you to find a job for you in China or another country.

If we find that your CV corresponds with our job requirements, but without a written intention to teach in China or another country on one of the recruitment websites, we may contact you to ask if you wish to teach in China or another country. We only collect your data, if you agree that we can help you to find a job in China or another country.

We need to collect your private information, as mentioned in this Privacy Notice, in order to help you to sign a contract with an Employer, to establish if it is possible for you to obtain a visa and because we have a legal and contractual obligation to do so.

We act under both the EU and UK legislation, including the EU General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018 (DPA 2018).

We use your data in ways you would reasonably expect and only upon your request we only collect information which has a minimal privacy impact.

We collect your personal data for specified, explicit and legitimate purposes and do not further process data in a manner that is incompatible with those purposes, complying with subparagraph (b) paragraph 1 Article 5 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data.

The lawful basis we rely on to process your personal data is a legitimate interest. This lawful basis is mentioned in subparagraph (f) paragraph 1 Article 6 of the GDPR, which allows us to process your personal data when this is necessary to perform our tasks in order to help you to find a job for you in China or another country, outside the European Union.

We have a legitimate interest in contacting you, since we have a real job opportunity for you.

If we process data concerning health (special categories of personal data[3])  we rely on subparagraph (b) paragraph 2 article 9 of the GDPR and Schedule 1 of the DPA 2018, since the processing of your personal data is necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on the data subject in connection with employment.

The lawful basis we rely on to process your criminal conviction personal data is a legitimate interest (subparagraph (f) paragraph 1 Article 6 of the GDPR). We also rely on article 10 of the GDPR and Schedule 1 of the DPA 2018, since the processing of your personal data is necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on the data subject in connection with employment.

We stop any further processing of personal data if we do not get an instruction from you to seek an employment opportunity for you, or if it looks like it may be used in a manner that is incompatible with the original purposes.

[3] According to article 9 of the GDPR, sensitive data includes information on; “racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”.

After you have submitted your private information to us, we take the following actions:

  • evaluate your professional expertise and competence, degree level, qualifications, and overall suitability for the job in China or another coutry based on your submitted private information;
  • interview you within the recruitment process;
  • keep records of undergoing processing steps;
  • comply with UK legislation.

It is in our legitimate interest to decide whether to give your application to the Employer in China or another country, because it is beneficial to our Company to support you from the initial interview until they receive a job in in China or another country.

We will invite you for an interview if your application is suitable for fulfilling a job in China or another country.

After the interview, if we decide to offer you a job in China or another country, we will assess the information that you have supplied, offer your details anonymously to a possible employer. If you accept an offer from the Employer and sign a contract, we will further process your documentation by ensuring you have your documentation legalised before finalising the legal requirements for a work visa.

In this concern, your private data will be transferred to a recipient outside the EU and the European Economic Area (the EEA) and will be received by the Employer.

The personal data transferred may be disclosed only to the following recipients or categories of recipients: Education and Childcare, we do not sell your data, or make it available to advertisers.

We transfer only the data that is necessary for making your job application to the Chinese Employer or an Employer in another country for the purpose of employment.

A Chinese Employer or an Employer in another country outside the EU and the EEA shall sign Standard Contractual Clauses with us as required by the GDPR.

However, China and other countries outside the EU and the EEA, where your personal data may go, may have different data protection standards. But the transfer of your personal data specified in our Privacy Notice is necessary for the conclusion or performance of a contract concluded in your interests between you and an Employer.

We do not and we will not share your personal information with any third parties for the purposes of direct marketing.

Your information is securely stored by “Pioneer & Beyond Ltd.” with appropriate technical and organisational security.

We keep your information for the minimum amount of time required in order to be able to process:

  • evaluation of your professional expertise and competence, degree level, qualifications, and overall suitability for the job in China or another country based on your submitted private information;
  • interviewing you.

We intend to keep your information for the shortest period possible and not more than two years. We will then dispose of your information by removing it from the storage drive (no hard copies are kept). It will be deleted irretrievably.

Type of Information we collect

When we delete information

How we securely delete personal data

1.

Personal details, including any information that identifies the data subject and their personal characteristics, including: name, address, contact details, age, date of birth, sex, and physical description.

If you, or we decide not to continue with your application, or after completion of your contract. Unless you request that we keep it for a future position (in writing).

We do not simply deactivate or archive personal data. We delete personal data irretrievably.

2.

Personal details issued as an identifier by a public authority, including passport details, national insurance numbers, identity card numbers, driving license details.

If you, or we decide not to continue with your application, or after completion of your contract. Unless you request that we keep it for a future position (in writing).

We do not simply deactivate or archive personal data. We delete personal data irretrievably.

3.

Education and training details, including information which relates to the education and any professional training of the data subject, including academic records, qualifications, skills, training records, professional expertise, student and pupil records.

If you, or we decide not to continue with your application, or after completion of your contract. Unless you request that we keep it for a future position (in writing).

We do not simply deactivate or archive personal data. We delete personal data irretrievably.

4.

Employment details, including information relating to the employment of the data subject, including employment and career history, recruitment and termination details, attendance records, health (special categories of personal data[4]) and safety records, performance appraisals, training records, and security records.

If you, or we decide not to continue with your application, or after completion of your contract. Unless you request that we keep it for a future position (in writing).

We do not simply deactivate or archive personal data. We delete personal data irretrievably.

5.

Personal data relating to criminal convictions and offences available online at Disclosure and Barring Service.

If you, or we decide not to continue with your application, or after completion of your contract. Unless you request that we keep it for a future position (in writing).

We do not simply deactivate or archive personal data. We delete personal data irretrievably.

[4] According to article 9 of the GDPR, sensitive data includes information on; “racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”.

If you see that we provide links to websites of other organisations, it should be clear, that this Privacy Notice does not cover how those organizations process personal information under the GDPR.

We advise you to read carefully the privacy notices on the other websites that you visit.

We are not obliged to provide you with the Privacy Notice where and insofar as you already have  the information.

When obtaining personal data from other sources rather than from you directly, we have no obligation to provide individuals with the Privacy Notice if:

  • the individual already has the information;
  • providing the information to the individual would be impossible;
  • providing the information to the individual would involve a disproportionate effort;
  • providing the information to the individual would render impossible or seriously impair the achievement of the objectives of the processing;
  • we are required by law to obtain or disclose the personal data; or
  • you are subject to an obligation of professional secrecy regulated by law that covers the personal data.

We do not provide services directly to children or juveniles. We do not collect personal information of children or juveniles.

We process personal information of adults. Age range is in accordance with the requirements for a work visa in China or another country.

We have responsibilities under equality and diversity legislation and maintain high standards when dealing with our customers.

However, if a customer is behaving in a difficult manner, or is overly persistent in contacting us, or acts in an unacceptable manner, we will consider whether this may be making our services too complex to be accessed.

We shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with the GDPR to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort.

We keep our Privacy Notice under regular review to make sure it is up to date and accurate.

Please write or call us, if you have any questions:

Postal Address: 9 New England Street, Brighton, England, BN1 4GQ

Tel.: +44 0127 36 22 185

Email: contact@pioneerbeyond.com

Web-site: https://www.pioneerbeyond.com/

Social media

We can use social media for communication with you, but we don’t use social media for receiving your personal information.

If you have an intention to find a job in China or another country and need our help, please send your CV to our email: contact@pioneerbeyond.com

Live chat

We use Skype to communicate with you – our customers, to supply and support our live service. If you agree, we can take a clip of video to support your application.

We don’t keep your personal information on Skype.

We store and delete your private information in a way as specified in Section 9 of this Privacy Notice.

Emailing us

We store and send information via using AES256 bit encryption.

You must guarantee that any email you send to us is in accordance with the law.

We monitor emails sent to us, including file attachments, for viruses or malicious software.

We do not use Google Analytics.

Cookies

If you go on our website, you can choose to use cookies.

Why are cookies necessary?

Cookies are small text files which are placed on your computer by websites that you visit. They are commonly used in order to:

  • make websites work;
  • make website work more efficiently;
  • provide information to the owners of the website.

Cookies are necessary for functionality, security and accessibility.

Security and performance

We maintain high security standards.

Our website uses AKISMET to reduce spam.

 

Aim and legal basis for processing

We aim to maintain, improve and monitor the performance of our website, and the services it offers to our customers.

The lawful basis we rely on to process your personal data is reflected in Section 7 of this Privacy Notice.

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